Dear colleagues and friends of EUHOFA International,

We are pleased to invite you to the 51st EUHOFA International Congress in Bruges and Koksijde, two cities in the north of Flanders (Belgium). Hotel- en Toerismeschool Spermalie, in Bruges, and Hotelschool Ter Duinen, in Koksijde, are honoured to host the event. Both these internationally renowned schools enjoy an excellent reputation for the quality of their teaching and training.

Bruges is one of the most romantic cities in Europe and a must-see for visitors to Belgium. It has a rich history and its medieval centre is on the Unesco World Heritage list. Koksijde is a magnificent seaside resort situated on the North Sea coast. It is known for its shrimpers on horseback and its fishery folklore is still very much alive.

The Bruges - Koksijde congress team believes the theme of the EUHOFA Congress 2012, “Motivation in the hospitality industry: from the bottom to the top”, will enlighten and challenge you. Topics covering the motivation of students, staff and management, presided over by Professor Annick Van Rossem, will receive special attention.

With all the hard work, you will deserve some relaxation. We will be inviting you to discover Bruges in an original way and we will visit the Belgian coast and the hinterlands to explore Belgium’s war history. All guests will stay in the charming ‘Grand Hotel Casselbergh’, situated in the heart of Bruges’ historical centre.

We are looking forward to welcoming you.

On behalf of the congress organizing team:

   * Filiep Defraye, Hotel- en Toerismeschool Spermalie, General Director
   * Sonja Saelaert, Hotel- en Toerismeschool Spermalie, Director of Adult Education, President of the Congress
   * Ronny Calcoen, Hotelschool Ter Duinen, Vice-Principal
   * Anne Grange, Hotelschool Ter Duinen, Congress Secretary

 

General Information

51st EUHOFA International Congress
Bruges - Koksijde, Belgium
November 11–16, 2012
Motivation in the hospitality industry: from the bottom to the top

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Your hosts

Two schools will host the event, both with an excellent reputation in theaching and training in the hospitality industry.

Hotel- en Toerismeschool Spermalie in Bruges

Secondary school for students from 12 to 19:
     * Hotel
     * Tourism
     * Hospitality
     * Specialisation years in kitchen and hotel management

Adult education in Bruges and Ghent:
     * Gastronomy courses
     * Tourism

           
Website : www.Spermalie.be

Hotelschool Ter Duinen in Koksijde

Secondary school for students from 14 to 19 years old:
     * Hotel
     * Specialisation years in kitchen, wine and hotel management

           
Website : www.HotelschoolTerDuinen.be

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Hotel

The Grand Hotel Casselbergh**** has many qualities that will guarantee you a special stay. Rich history is combined with modern luxury. The location, at the heart of the historical centre of Bruges — a UNESCO world heritage city — with its wonderful mediaeval buildings and idyllic canals, make the hotel unique.

This luxurious hotel has been created out of three historical residences known as ‘Casselbergh’, ‘Zeven Torens’, and ‘t Fransch Schildt’. These buildings were owned and lived in throughout many centuries by leading citizens and the local aristocracy. Breathe in and enjoy the atmosphere of a bygone age!

To the rear, a new wing has been added with quality architecture that is perfectly integrated with the surrounding buildings.

Grand Hotel Casselbergh**** has 118 elegant rooms. They combine modern luxury with the authentic charm of 18th-century Bruges. The hotel has various meeting rooms, 40 parking places, and a superbly appointed wellness centre in the 16th-century cellars. This romantic hotel is certain to enchant you and welcome you with its attentive hospitality.


           
Website : www.GrandHotelCasselbergh.com

 

Program

DATE	DELEGATES	COMPANIONS
Saturday, November 10 Bruges	Arrival of board members and check-in at Grand Hotel Casselbergh. Dinner in Bruges.	Arrival and check-in at Grand Hotel Casselbergh. Dinner in Bruges.
Sunday, November 11 Bruges	Breakfast in the hotel. Board meeting. Arrival of members and transfer to Grand Hotel Casselbergh. Registration. Welcome reception for new members. Get together walking dinner at the hotel.	Arrival and transfer to Grand Hotel Casselbergh. Registration. Welcome reception for new members. Get together walking dinner at the hotel.
Monday, November 12 Bruges	Breakfast in the hotel. Official opening of the 51st EUHOFA International Congress in the Council Chamber of the Provincial Court Building. First academic session: Motivation – Introduction. Lunch at the Provincial Court Building. City Games Bruges “See, feel, taste Bruges”. Visit to Hotel- en Toerismeschool Spermalie. Dinner at Spermalie.	Breakfast in the hotel. Official opening of the 51st EUHOFA International Congress in the Council Chamber of the Provincial Court Building. Visit to the Belfry and Market Square, Burg Square with the Basilica of the Holy Blood and the Gothic City Hall. Reception at the Town Hall. Lunch at the Provincial Court Building. City Games Bruges “See, feel, taste Bruges”. Visit to Hotel- en Toerismeschool Spermalie. Dinner at Spermalie.
Tuesday, November 13 Koksijde	Breakfast in the hotel and coach transfer to Koksijde. Second academic session at Koksijde’s City Hall: Motivation – Students. Lunch at Hotelschool Ter Duinen. Choose between a culinary programme with workshops or discover the origins of Belgian beer - how it is brewed and what it tastes like. Informal dinner at Hotelschool Ter Duinen. Transfer to Hotel.	Breakfast in the hotel and coach transfer to Koksijde. Art, literature and religion along the West Coast. Lunch at Hotelschool Ter Duinen. Choose between a culinary programme with workshops or discover the origins of Belgian beer - how it is brewed and what it tastes like. Informal dinner at Hotelschool Ter Duinen. Transfer to Hotel.
Wednesday, November 14 Koksijde	Breakfast in the hotel and coach transfer to Koksijde. Third academic session: Motivation – Staff. Lunch at Hotelschool Ter Duinen. Visit to Ypres: “War and Peace”. Hotel transfer. Free evening in Bruges.	Breakfast in the hotel and coach transfer to Koksijde. Coastal Event: “The tradition of shrimp fishing”. Lunch at Hotelschool Ter Duinen. Visit to Ypres: “War and Peace”. Hotel transfer. Free evening in Bruges.
Thursday, November 15 Bruges	Breakfast in the hotel. Closing session of EUHOFA Congress at ‘Residentie De Veste’: Motivation – Management. General Assembly. Lunch at ‘De Veste’. Free afternoon in Bruges. Gala evening at Moerkerke Castle. Hotel transfer.	Breakfast in the hotel. Back to Nature: Discover the charming polders and their hunting areas. Lunch at ‘Hoeve Engelendael’. Free afternoon in Bruges. Gala evening at Moerkerke Castle. Hotel transfer.
Friday, November 16 Bruges	Breakfast. Departure.	Breakfast. Departure.

 

Congress fee

Special fee for early birds participants:
(Registration and payment deadline by 1st September 2012)

1. Delegate:
   • Full or associate member: € 1550 (single or double occupancy).
   • Non-member: € 1800 (single or double occupancy).
   
   
2. Companion:
   • Of a full or associate member: € 1250.
   • Of a non-member: € 1500.

After 1st September 2012:

1. Delegate:
   • Full or associate member: € 1650 (single or double occupancy).
   • Non-member: € 1900 (single or double occupancy).
   
   
2. Companion:
   • Of a full or associate member: € 1350.
   • Of a non-member: € 1600.

The congress price includes:

1. All congress papers and materials.
2. Accommodation at the Grand Hotel Casselbergh in Bruges, including breakfast. (check in 11th November – check out 16th November)
3. Sightseeing tours and visits during the congress.
4. All meals during the congress (see program for details) except for the free evening on Wednesday.
5. All companion/guest activities if registered.

Payment information:

1. Only bank transfer payments will be accepted. No cheques or credit card payments.
2. Bank transfer in EUR.
3. Please note your name / EUHOFA on the bank transfer.
4. Bank name:
        KBC BANK Koksijde
        Kursaallaan 40
        B – 8670 KOKSIJDE
   
5. Account information:
        Euhofa Belgium 2012
        IBAN: BE93 7380 3246 0767
        BIC: KREDBEBB

Registration

Please click on the button below to register or find a list of all congress participants registered by now.

Cancellation

Cancellation fees:

1. 10% of registration fee if cancellation is made between 1st July and 31st August 2012.
2. 50% of registration fee if cancellation is made between 1st September and 30th September 2012.
3. 75% of registration fee if cancellation is made between 1st October and 20th October 2012.
4. 100% of registration fee if cancellation is made after 20th October 2012.

 

Frequently Asked Questions and practical advice

1. Do I need a Visa to travel to Belgium?
2. Will the conference organizer help me with my travel needs?
3. Will we be met at our point of arrival?
4. I plan on arriving earlier than the congress dates and staying a few days after the congress. Can I book a room? What are the costs?
5. Is parking available at the hotel?
6. I am a smoker. Can I request a smoking room?
7. I have dietary restrictions. How can I make this known to the congress organizers?
8. What type of clothing should I bring to accommodate the climate?
9. What are the accepted forms of payment?
10. If I am unable to attend, what is the cancellation policy?
11. What is the host hotel and what are the emergency telephone numbers to call should we experience difficulties or emergencies?
12. What possibilities are there for trips before/after the congress?

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1. Do I need a visa to travel to Belgium?
Please consult the website of the Belgian Ministry of Foreign Affairs : http://diplomatie.belgium.be

2. Will the conference organizer help me with my travel needs?
Conference participants are responsible for their own travel arrangements as well as any Visa requirements.

3. Will we be met at our point of arrival?
Hosts and hostesses will meet arriving Euhofa participants at the Brussels Airport “Brussel-Nationaal-Luchthaven” as well as at the train station “Brussel-Zuid / Bruxelles-Midi” and inform them about the train journey* to Bruges station where buses will bring them to the congress hotel.
* The journey between Brussel-Nationaal-Luchthaven and Bruges takes about one hour and thirty-five minutes and a one way ticket costs approximately € 17. Important: you have to change trains.
* The journey between Brussel-Zuid / Bruxelles-Midi and Bruges takes about one hour and a one way ticket costs approximately € 14.

4. I plan on arriving earlier than the congress dates and staying a few days after the congress. Can I book a room? What are the costs?
The organizers do not see to it. You should arrange this yourself. Please contact the Grand Hotel Casselbergh (www.grandhotelcasselbergh.com) and ask for the special Euhofa price.

5. Is parking available at the hotel?
The underground private car park of Grand Hotel Casselbergh has 40 spaces. Spaces are subject to availability and can only be reserved after advance booking. € 20/day.
The Pandreitje public car park is 500m away with 210 spaces.

6. I am a smoker. Can I request a smoking room?
The Grand Hotel Casselbergh is a non-smoking hotel as a consequence all rooms are non-smoking.

7. I have dietary restrictions. How can I make this known to the congress organizers?
The registration form has a space where you can describe your dietary restrictions or allergies. We will do our best to accommodate those restrictions whenever possible.

8. What type of clothing should I bring to accommodate the climate?
The average temperature in November is approximately 7 °C / 45 °F. We advise you to bring warm clothes, gloves and a scarf. The companions should bring stout shoes or boots since they will be walking in the polder landscape and on the beach.

9. What are the accepted forms of payment?
After registration we will send you an invoice with the congress fee. We only accept payments via bank transfer, no cheques or credit card payments. Your registration is only valid after receipt of payment.

10. If I am unable to attend, what is the cancellation policy?
Cancellation and refund requests received in writing:
• between 1st July and 31st August 2012 are subject to 10% of registration fee.
• between 1st September and 30th September 2012 are subject to 50% of registration fee.
• between 1st October and 20th October 2012 are subject to 75% of registration fee.
• after 20th October 2012 subject to 100% of registration fee.
Cancellation and refund requests should be made in writing to info@euhofabelgium2012.be.

11. What is the host hotel and what are the emergency telephone numbers to call should we experience difficulties or emergencies?
Grand Hotel Casselbergh
Hoogstraat 6
B-8000 Brugge, Belgium
Tel: +32 (0)50 44 65 00
Fax: +32 (0)50 44 65 01
info@grandhotelcasselbergh.com
www.grandhotelcasselbergh.com

If you need to contact the congress secretary (Anne Grange) call +32 (0)58 533 212 (office) or +32 (0)476 04 31 09 (mobile).
Please print this out and carry it with you.

12. What possibilities are there for trips before/after the congress?
There is neither a pre nor a post congress tour. However besides Bruges cities as Ghent, Antwerp and Brussels are also worth visiting.

 

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